Procurement
The Procurement Crew is expected to liaison with all Team Captains and will serve as the ‘go to team’ for all equipment, food, and drink. The Procurement Team is responsible for maintaining a log for tracking all equipment and rentals and retrieving from all teams at the end of the event. They are responsible for ensuring all equipment, snacks and drinks are delivered to base camp before the start of the event and ensuring coordination for pickup and delivery of food and drink to lunch location and Opening and Closing Ceremonies locations. They will ensure all rental equipment is delivered to or picked up by vendor at the end of the event. Procurement is available for assistance via cell throughout the event. There is opportunity for this volunteer/s to help with the procurement of goods and services in the planning stages of the walk – beginning in May until the Walk. For more information or to help with procurement, please email [email protected]

Pit Stop Crews

Each of the 8 Pit Stop Crews consist of 4-8 (or more) people that are available to assist the walkers in finding the resources at their Pit Stop (the pit stops are spaced out throughout the walk, generally 3-4 miles apart). These resources include porta potties, a medical station, snacks & hydration, and trash & recycling cans (provided by TBBCF). Each pit stop crew is encouraged to select a theme and decorate (provided by each pit crew) their pit stop, with the goal of making the walkers feel welcomed, energized, and taken care of while they are there. When all the walkers have passed through, the crew also helps to organize and pack the supplies to make it available to be picked up.

Opening and Closing Ceremonies
The Opening and Closing crew will assist in setting up and breaking down the Opening and Closing Ceremony Sites and the lunch site. This will include stages, stairs, banners, PA systems, chairs, lighting, roping, decorations, etc. Once Opening Ceremonies have concluded, this crew will break it down and move on to assist in set up at lunch and Closing Ceremonies. *Heavy lifting may be required.

Hydration

Hydration Team members work in teams of 2 and ensure that hydration supplies are available on the day of event for all Pit Stops, the Medical Tent and Opening and Closing Ceremonies. They also set up and breakdown the pop-up tents, tables, chairs, and trash & recycling cans at each of the mentioned locations. *Heavy lifting may be required.

Cyclists
The Cyclists crew assists walkers along the route by patrolling the route to ensure walkers’ safety during the event. In addition, cyclists identify the first and last walkers and their locations. This ensures that all walkers are safe. Cyclists also watch for signs of fatigue and/or injury that may require a walker to be picked up by a sweep vehicle for medical attention.

Traffic and Safety
The Traffic Control & Safety crew controls both vehicular and pedestrian traffic at Opening Ceremonies, and traffic control and safety along the route as needed. This crew will maintain safe traffic flow, manage parking lots and staging areas, and keep an eye out for participants needing guidance, and provide an open access for emergency vehicles. The volunteers on this crew must be on their feet for long periods of time, and must be able to physically navigate and transport oneself from one point to another, often at very short notice.

Route marking is part of the Traffic Control & Safety crew. This crew is responsible for marking the entire Walk route with directional signs, safety cones, and clearing the signs/cones after the walkers have passed and the route is closed.

Sweep is part of the Traffic Control & Safety crew and consists of several vehicles, each with a driver and navigator that patrol a section of the route between the Pit Stops and lends a hand to injured/disabled participants.

Registration
This crew will set-up, manage and break down the registration areas. This includes pre-event registrations for Walkers and Crew, as well as the check-in areas on Walk day.

5K Support
This crew will assist with walk day registration on site, as well as placing and removing signage for the 5K. They will provide assistance to 5K participants throughout Camp Harkness, as needed.

Medical
Medical providers must be licensed and certified in the state of Connecticut. All members of this crew are expected to be capable of performing basic first aid. Other duties include triage duties, basic history taking, sports medicine (overuse syndrome, sprains). Medical problems that may be encountered include, but are not limited to, sprains, sunburn, allergic reactions, abrasions, lacerations, mild to moderate dehydration, hyponatremia, asthma, some respiratory problems, hypo- and hyperthermia, and blisters.

Spirit Team

Be part of a group that provides “Spirit” to the walkers!  Cheer them on, encourage them and support them along the route. Each “Spirit” team usually consists of 6-12 (or more) people that are strategically placed at locations in East Lyme/Niantic & Waterford – places where the walkers may need some extra encouragement & energy! The groups are encouraged to make posters, play music, and cheer the walkers along to boost their morale and excitement!

Lunch

The lunch crew is a team of 4-8 people that serve lunch to the full and half marathoners as they walk through Rocky Neck State Park. They encourage them on their journeys & point out the available amenities – medical, hydration and food, rest areas, etc.